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HUMAN RESOURCES MANAGER

Position Summary
Under the general supervision of the Township Supervisor, the Human Resources Manager leads and administers all Human Resources functions, such as personnel policies development, leave administration, training and development, administration of labor contracts, as well as election and recruitment. Responsible for the coordination of compliance risk management activities, as well as the oversight of workers’ compensation claims and administers benefit programs.
Position Description
Essential Job Functions
The duties listed below are intended only as illustrations of the various types of work that may be performed.
• Provides a full range of day-to-day HR support including staffing, employee/labor relations, performance management, organizational development, benefits, compensation, and training & development.
• Maintains all employee personnel files, work and benefit histories, including workers’ compensation and unemployment insurance records.
• Participates in employee recruitment and selection, which may include job postings and advertisement, application review and applicant tracking, designing and conducting employee selection including preparation of all interview processes, questionnaires, and applicable testing materials.
• Designs and leads on-boarding processes. Verifies the completion of all onboarding activities, such as hiring requests, employment eligibility and I-9 verification, occupational health pre-employment screenings, background and reference checks, new hire orientation, employment paperwork, etc.
• Implements and monitors adherence to all organization-specific Human Resource related policies, procedures, and practices, act as a liaison to staff regarding policies.
• Works cohesively with all functional organizations (at all levels) to deliver expected results consistently.
• Works collaboratively with employees, supervisors, and managers to resolve employee relations issues and maintain an open-door policy.
• Serves on the management team for the negotiation of union contracts. Administers the provisions of all negotiated agreements and ensures supervisors are and advised and updated on union practices. Ensures ongoing compliance with the terms of the agreements. Assists Township Supervisor in settling grievances and contractual disputes.
• Resolves issues as appropriate, in accordance with union contracts and stated personnel policies.
• Conducts regular job analysis to develop and update accurate job descriptions for all established and new positions. Analyzes and makes recommendations regarding the responsibilities, necessary skills, and qualifications for each position.
• When requested, listens to employee complaints, and concerns, and facilitates communication and resolution between all parties. Maintains confidentiality of all communications when requested and appropriate.
• Coordinates and documents employee relations including but not limited complaint investigation, counseling, applicable corrective action, and follow-up.
• Develops and conducts training sessions for employees related to employment issues, benefit offerings, MIOSHA requirements, compliance, inclusion, professional development, safety programming and other areas.
• Oversees the annual employee performance evaluation program and updates the evaluation forms and procedures, as necessary.
• Ensures organizational compliance with Federal, State and local legislation pertaining to all human resources matters.
• Administers employee insurance and benefit programs, such as group medical, dental, optical, life, disability and accident insurance, applicable ACA reporting, and corresponding with the appropriate agencies as required.
• Coordinates new benefit programs or offerings and conducts employee presentations, enrollments, and informational meetings.
• Verifies monthly premium statements and maintains reports relating to premiums, HRA/HSA costs, and claims. Resolves administrative problems with carrier representatives. Works closely with other departments to ensure proper accounting of benefits.
• Serves as liaison between other governmental agencies, citizens, news media, and municipal professionals regarding budgetary and personnel related issues.
• Keeps abreast of changing regulations, laws and policies regarding municipal budget operations, human resource management, and insurances through continued education and professional growth. Maintains cooperative relationships with peer agencies and other governmental units. Attends conferences, workshops, and seminars as appropriate.

Education/Experience/Licenses/Certificates:
1. Requires knowledge acquired through completion of a bachelor’s degree in public or business administration, finance, human resources management, or an equivalent combination of training, education, and experience.
2. Minimum five years of fiscal and human resource management, preferably in a municipal setting.
3. Proficient computer skills, including computerized HRIS system(s) and Microsoft Office.
4. A minimum of 5 years of supervisory experience desired.

 

Knowledge, Skills and Abilities:
• Thorough knowledge of the principles and practices of benefit administration, personnel management, recruitment, compensation administration and employee/labor relations.
• Thorough knowledge and understanding of applicable policies, laws and ordinances pertaining to the human resources management activities.
• Able to manage multiple priorities and manage expectations.
• Intermediate knowledge of public relations practices.
• Skill in interpreting and applying complex human resources guidelines to municipal operations.
• Intermediate level of proficiency with general office equipment, related business software such as email, Microsoft Office suite, including word processing, spreadsheet and database software applications.
• Ability to confer with department heads and elected officials and determine their fiscal and personnel related needs. Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with department heads, elected officials, employees, labor union representatives, and professional contacts.
• Ability to effectively communicate and present ideas and concepts orally and in writing and make presentations in public forums.
• Ability to critically assess situations and solve problems, and work effectively under stress, within deadlines, and changes in work priorities.
• Physical ability to occasionally sit at a computer terminal for extended periods of time, walk, stand, stoop, carry light items up to twenty-five pounds.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, bend, reach and lift up to 25 pounds.

Equipment, Machinery, Tools and Vehicles Used;
General office equipment.

Physical Demands:
The physical demands described here are representative of those that the employee must be able to successfully accomplish in order to be able to perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, bend, reach and lift up to twenty-five pounds.

Specific vision abilities required by this job includes close vision, distance vision and the ability to adjust focus.

Must possess the visual acuity to operate a computer terminal and do extensive reading.
 

Mental Demands:
While performing the duties of this position, employees are regularly required to use written and oral communication skills; read and interpret data, information, and documents, analyze, and solve problems, observe, and interpret situations; learn and apply latest information; and interact with members of the public and Township staff.

Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the position. Reasonable accommodations

may be made to enable individuals with disabilities to perform the essential functions of this position.

The employee in this position will be working in an office environment. Some travel is required to various site locations, offsite meetings, continuing education opportunities and conferences.

Attendance is required for some evening meetings and occasionally Board of Trustees meetings. Extended workday may be sometimes required, in accordance with FLSA guidelines.

Hours
Monday- Thursday (7am- 5:30pm, or as otherwise needed)

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